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Coordinator, Duty to Accommodate (DTA) Job Search
Location:Kelowna
Facility:KELOWNA CHSC
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Competition #:01404013
Employee Type:TERM SPECIFIC FULL TIME
Bargaining Unit:NON-CONTRACT
Facility:KELOWNA CHSC
Department:IH LABOUR RELATIONS CENTRE
Reports To:MANAGER, EMPLOYEE RELATIONS
Close Date:MAY 29, 2020*
Comments:

Position Summary

Are you a team player who excels in a fast-paced environment? Do you have knowledge of human resources and disability management functions? We are seeking a temporary full time Coordinator, Duty to Accommodate (DTA) Job Search to join our team! If you are organized, agile and love to provide excellent customer service, apply today!

The Coordinator of the Duty to Accommodate (DTA) Job Search oversees the implementation, delivery, monitoring, and evaluation of the Interior Health (IH) DTA job search function/ process. The Coordinator manages and participates in the DTA job search process and provides procedural and technical guidance to HR Service Partners (HRSPs) to support IH in meeting its DTA obligations as specified within Collective Agreements, Human Rights law, and IH policy.

The Coordinator creates, implements, and maintains various tracking and reporting systems and provides regular monitoring and analysis of DTA job search and placement metrics and reports; provides related research and support to the HR and Disability Management Teams; and establishes and maintains collegial and collaborative relationships with Disability Management, HR Business Partners (HRBPs), Managers, employees, and union partners (e.g., DTA and Enhanced Disability Management Program Representatives, Local Stewards, and Labour Relations Officers).

Some duties of the position:
• Researches leading practices for, develops, documents, implements, and updates the DTA job search process (including transitional duties and LTD Availability of Comparable Positions) as directed. Prepares related proposals and briefing documents.

• Coordinates and guides the day-to-day operational delivery of the DTA job search, vacancy/position matching, and placement process for IH employees requiring (and approved for) employment accommodation based on functional medical restrictions and limitations provided by the Disability Management Team. Provides process and technical guidance and support to HRSPs throughout IH who perform the DTA job search function. Identifies for the Leader, HR Operations, East/SOK any trends and issues that may adversely impact IH’s ability to meet its DTA employment and transitional duties obligations.

• Ensures that timely and high quality DTA job search related information, reporting, and statistics are available for decision-making. Conducts issue analysis, ensuring operational linkages with Disability Management.

• In consultation and collaboration with HRBPs, Disability Management, and Labour Relations, works with operational Managers to create, update, and maintain a centralized inventory of ‘Transitional’ duties (e.g., project positions and bundled tasks) for consideration and assigning of transitional duties to staff with a confirmed DTA.

• To support cost-effective LTD claims management, coordinates, carries out, and provides process and technical guidance to HRSPs in regular reviews of vacancies and identifying and determining available comparable positons for placement of employees applying for LTD or already on LTD claims. Ensures adherence to LTD language for available comparable positions as outlined in the Health Sciences and Support Community Subsector, Health Services and Support Facilities Sub Sector, and Heath Sciences Professional Collective Agreements.

• Identifies potential “frustration of employment” contract situations for files where DTA job search has been exhausted and prepares detailed supporting documentation for file review and action by HR Operations.

• As required and in collaboration with the Disability Management team, coordinates, facilitates, and/or supports the delivery of Manager education sessions regarding relevant DTA and transitional duties (e.g., program updates and legislative or collective agreement amendments).

• Performs HRSP DTA job search-related activities to meet workload/capacity demands including (but not limited to):
o acting as the first point of contact and conduit between HRBP, Manager, and unions for employees requiring DTA;
o keeping abreast of job vacancies using existing technology/programs and data to enable identification of possible placements;
o liaising with HRBPs and Managers to determine possible skill set match of DTA employees and essential skills and qualifications of positions (e.g., vacancy);
o partnering with the Disability Management team to ensure a functional fit as per objective medical documentation;
o preparing and distributing correspondence of a confidential nature (e.g., DTA Agreements);
o updating the vacancy tracking system and other related tools for tracking and reporting of relevant HR metrics such as activity updates and quarterly reports;
o booking meetings and coordinating meeting logistics.

• Assists in the development and updating of the DTA section of the HR Operations information repository (currently ‘Team Site’).

• Undertakes Human Resource-related projects as assigned.

• Other related duties as may be assigned.

This is a temporary full time position until October 4, 2021 or return of the incumbent. Hours of work are Monday to Friday, 08:00 to 16:00.

If this sounds like a perfect opportunity for you to hone your HR skills, join the Interior Health team where every person matters! Apply today!
 
Qualifications

Education, Training, and Experience
• A Bachelor’s degree in Business Administration or a related field.
• Three years of Human Resources experience including experience with disability management and employment accommodation functions, the development of metrics, statistical analysis, and Human Resources systems/applications.
• Or an equivalent combination of education, training, and experience.

Skills and Abilities
• Knowledge of Human Resources, disability management, and employment accommodation functions and corresponding linkages between the functions.
• Knowledge of relevant legislation (e.g., Human Rights), collective agreements, legal and arbitral jurisprudence, and statutory requirements.
• Ability to function in strategic/systems and operational perspectives.
• Strong decision-making, critical-thinking, analytical, and problem-solving abilities.
• Innovative and results-oriented.
• Ability to communicate effectively with all levels of staff, management, and unions.
• Ability to plan and manage workload demands with competing priorities.
• Advanced ability with Microsoft Office applications, particularly Excel, Access, and Word.
• Ability to work effectively in both self-directed and team environments.
• Physical ability to perform the duties of the position.

* All postings with a closing date specified close at 11:59 pm PT